July 26, 2005
TO : ALL BISHOPS OF PARTICIPATING DIOCESES
RE : Allocation of Funds for Diocesan Projects and Other
Pondo ng Pinoy Matters
Greetings of Peace!
May we inform you of the agreements reached in the last meeting of the Board of Trustees of the Pondo ng Pinoy held on July 12, as follows:
1. Allocation of P12M for use of the 13 participating Dioceses in their projects. The 13 dioceses will share equally in the amount or about P930T per diocese. Another P1.5M was allocated for cross diocesan/national projects.
2. Ratification of the Implementing Guidelines on Project Review, Screening and Approval, a copy of which is attached for reference and guidance. It should be noted that bishops of participating dioceses are given authority to approve priority projects amounting to P300T and below. The project proposal format and list of documentary requirements are provided in the guidelines. Likewise, the requirements for the release of funds from the PnP Central Office to the diocese, for the approved priority projects, are also provided in the guidelines.
3. Reiteration of the Mechanics for the Gathering of the Crumbs for better efficiency and safety in collecting, depositing and reporting of the crumbs. A copy is also attached for reference and guidance.
The Mechanics provides, among others, that the crumbs be directly deposited to PnP's accounts with authorized depository banks and to immediately furnish PnP Central Office of the deposit slip for acknowledgment and issuance of official receipt. It also provides that Dioceses with their own PnP Accounts should transfer funds to bank accounts of the PnP-Central Office in order for their contributions to be officially acknowledged as part of the total contributions received.
Diocesan PnP Desks are asked to submit a monthly report on collection by parish, school, organization/office and individual to the PnP-Central Office as basis for checking the accuracy of records within the 1st week of the following month. The report format is attached.
The PnP's financial report and a report on the collection of the crumbs as of June 30, 2005 from each diocese is also provided for checking. May we request you to please report any discrepancy to the PnP-Central Office.
Considering the mounting activities we are now undertaking for the Pondo ng Pinoy, may we ask you to already designate your PnP Desk Coordinator with whom the PnP-Central Office staff can now directly coordinate on matters pertaining to Pondo ng Pinoy. Please inform the PnP-Central Office of the name and contact number of your designated Diocesan PnP Desk Coordinator as soon as possible.
Lastly, we highly recommend that all parishes be required to designate one Sunday, to be known as Pondo ng Pinoy Sunday, specifically for offering of the crumbs for the Pondo ng Pinoy so as to simplify the system of counting, depositing and reporting of the crumbs.
We trust that you will give these matters your usual favorable and immediate attention.
Thank you and God bless.
ARCHBISHOP GAUDENCIO B. ROSALES, D. D.